Authors can submit their original ideas and findings, matches with the aim and objectives of the journal in the form of original or review articles, case reports and short communication. The manuscript should be written in the English language using font Times New Roman, size 12 and single line space in the compatible MS-Word format (.doc/.docx) in one column with margins of one inch (2.5 cm) at the top, bottom and the sides. The length of the manuscript should not be more than 15 pages.
Paper submission steps
1. Submit a cover letter in MS word format. (Download sample file)
2. Submit an authorship responsibility form. (Download sample file)
3. Submit the complete manuscript in MS word format, which should have all ‘Figures with headings’ and all the ‘Tables with headings and/or legends’. (Download sample file)
4. Corresponding author can submit their article by clicking on the manuscript submission link Or they can submit it through email: email@example.com
5. Now fill in the required details and upload all the files.
6. For any inconvenience in manuscript submission mail to Managing Editor (firstname.lastname@example.org).
International Journal of HIV and AIDS Sciences the Creative Commons Attribution (CC-BY) license to published articles. Under this license, authors retain ownership of the copyright for their content, but they allow anyone to download, reuse, reprint, modify, distribute and/or copy the content as long as the original authors and source are cited. Appropriate attribution can be provided by simply citing the original article.
After receiving the manuscript, the file will be sent to the subject editor. The editor will send the article to two reviewers for double-blind peer review. All the comments by the reviewers will be sent to the corresponding author and the author should return the revised version of the manuscript within one week. The revised manuscript will be sent to the reviewers again and the final decision will be taken by the Subject Editor.
The accepted article will be sent to the corresponding author in ready-to-print format for proofreading. Proofreading provides the opportunity to view and correct the remaining mistakes in the manuscript. Once the manuscript is published in the journal, no changes will be made and for any mistake, authors will be responsible.
The accepted articles will be published online as well as in print and a link to the article will be sent to the author by email for downloading.
Article handling/Processing charges
There is no article 'submission fee' in the journal. But, as the Journal is not receiving any governmental & / or non-governmental financial add, the authors are required to pay an article ' handling/processing fee' (after peer review and acceptance). This fee contributes to the costs involved in DOI allocation, indexing, formatting, publication process and Web maintenance.
•Indian authors: 4000 INR (w.e.f. 01.10.2022)
•International authors: 100 USD (w.e.f. 01.10.2022)
The article should be prepared by following the general layout of the journal as given below:
Preparation of Cover Letter
A cover letter mentioning that the submitted work is original, not published before and not under the publication. It should be sent along with the manuscript by the corresponding author on the behalf of co-authors to the journal's managing editor. Provide the contact details and affiliation of two potential reviewers (Optional). Click here to download the format of a cover letter.
Preparation of complete manuscript
The first page of the manuscript should include the title, name of the author(s), affiliations of author(s), e-mail of author(s) and complete address of the corresponding author with e-mail and phone no./Mob. No. The title should be concise and informative.
The abstract should be not more than 300 words and contain the entire work's gist. Avoid using any abbreviated form in the abstract. Taxonomic authorities should not be used here. References should not be used in the abstract.
The abstract should be followed by 3 to 6 keywords.
In this portion, the main problem, selected in the study should be discussed with the relevant earlier literature and the proposed method or solution. Proper references should be used in support to the content.
Materials and Methods
The detailed experimental protocols, instruments and software, etc. used in the study should be described here with their proper references. The details of the study area should also be provided.
Here the author(s) should be presented the clear and concise findings of the experiment/study. It should be written in the past tense. The results should be given here without any references.
The study should be elaborately discussed with the significance of the results with the help of earlier work and reports.
The important outcomes of the study should be mentioned in this section.
Note: Results, Discussion and Conclusion can be combined if seems appropriate.
The acknowledgments of the funding body, institutional head, co-workers, field assistants, local people, etc. should be briefed and declaration of any conflict of interest related to the work.
In the text, the references should be typed in Vancouver style
Journal article, up to 6 personal author(s):
1. Al-Habian A, Harikumar PE, Stocker CJ, Langlands K, Selway JL. Histochemical and immunohistochemical evaluation of mouse skin histology: comparison of fixation with neutral buffered formalin and alcoholic formalin. J Histotechnol. 2014 Dec;37(4):115-124.
Electronic journal article:
2. Poling J, Kelly L, Chan C, Fisman D, Ulanova M. Hospital admission for community-acquired pneumonia in a First Nations population. Can J Rural Med [Internet]. 2014 Fall [cited 2015 Apr 27];19(4):135-141. Available from: https://www.srpc.ca/14fal.html by selecting the PDF link in the table of contents.
Electronic journal article, 7 or more personal authors, optional DOI information:
3. Aho M, Irshad B, Ackerman SJ, Lewis M, Leddy R, Pope T, et al. Correlation of sonographic features of invasive ductal mammary carcinoma with age, tumor grade, and hormone-receptor status. J Clin Ultrasound [Internet]. 2013 Jan [cited 2015 Apr 27];41(1):10-7. Available from: https://onlinelibrary.wiley.com/doi/10.1002/jcu.21990/full DOI: 10.1002/jcu.21990
Book, personal author(s):
4. Buckingham L. Molecular diagnostics: fundamentals, methods and clinical applications. 2nd ed. Philadelphia: F.A. Davis; c2012.
Book or pamphlet, organization as both author and publisher:
5. College of Medical Radiation Technologists of Ontario. Standards of practice. Toronto: The College; 2011.
6. Kumar V, Abbas AK, Aster JC, editors. Robbins basic pathology. 16th ed. Philadelphia: Elsevier Saunders; c2013.
Book, editor(s), specific chapter with the individual author(s):
7. Altobelli N. Airway management. In: Kacmarek R, Stoller JK, Heuer AJ, editors. Egan’s fundamentals of respiratory care. 10th ed. St. Louis: Saunders Mosby; c2013. p. 732-86.
Electronic book, personal author(s), requiring password:
8. Martin A, Harbison S, Beach K, Cole P. An introduction to radiation protection [Internet]. 6th ed. London: Hodder Arnold; 2012 [cited 2015 May 28]. Available from: https://lrc.michener.ca:2048/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=nlebk&AN=466903&site=ehost-live&ebv=EB&ppid=pp_iii with authorized username and password.
Electronic book, organization as author, freely available:
9. OpenStax College. Anatomy & physiology [Internet]. Version 7.28. Houston: The College; 2013 Apr 25 [Updated 2015 May 27; cited 2015 May 28]. Available from: https://cnx.org/content/col11496/latest/.
10. Stedman’s medical dictionary for the health professions and nursing. 7th ed. Philadelphia: Wolters Kluwer/Lippincott Williams & Wilkins; c2012. Hematoma; p. 756.
Entry in a print reference work:
11. Canadian Pharmacists Association. CPS 2013: compendium of pharmaceuticals and specialties. 48th ed. Ottawa: The Association; c2013. Atropine: Systemic; p. 297-9.
Entry in an online reference work:
12. Canadian Pharmacists Association. eCPS. [Internet]. Ottawa: The Association; 2015. Methimazole; [revised 2012 Mar; cited 2015 May 28]; [about 6 screens]. Available from: https://lrc.michener.ca:2048/login/ecps with authorized username and password.
13. Wikipedia: the free encyclopedia [Internet]. St. Petersburg (FL): Wikimedia Foundation, Inc. 2001 – Ebola virus epidemic in West Africa; [modified 2015 May 28; cited 2015 May 28]; [about 34 screens]. Available from: https://en.wikipedia.org/wiki/Ebola_virus_epidemic_in_West_Africa
14. Carville O. Health ‘snooping’ cases on the rise. Toronto Star. 2015 May 27:Sect. GT:1 (col. 3).
Electronic newspaper article:
15. Wisniewski M. Five babies at Chicago daycare diagnosed with measles. Globe and Mail [Internet]. 2015 Feb 5 [cited 2015 Feb 6];Life:[about 2 screens]. Available from: https://www.theglobeandmail.com/life/health-and-fitness/health/five-babies-at-chicago-daycare-diagnosed-with-measles-report/article22805944/.
Legal material (note: this is not addressed in Vancouver Style):
16. Accessibility for Ontarians with Disabilities Act, S.O. 2005, c.11 [Internet]. 2009 Dec 15 [cited 2015 May 29]. Available from: https://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_05a11_e.htm
Report available on a web page:
17. Canadian Institute for Health Information. Depression among seniors in residential care [Analysis in brief on the Internet]. Ottawa: The Institute; 2010 [cited 2015 May 29]. 18 p. Available from: https://secure.cihi.ca/free_products/ccrs_depression_among_seniors_e.pdf
Page on a website:
18. Alzheimer Society of Canada [Internet]. Toronto: The Society; c2015. Benefits of staying active; 2013 Jan 28 [cited 2015 May 29];[about 1 screen]. Available from: https://www.alzheimer.ca/en/kfla/Living-with-dementia/Day-to-day-living/Staying-active/Benefits-of-staying-active
19. Allen S, Waerlop I. The Gait Guys talk about great toe dorsiflexion [Internet]. [place unknown]: The Gait Guys; 2014 May 11 [cited 2015 May 29]. Video: 3 min. Available from: https://www.youtube.com/watch?v=E8O8TLtunUQ
20. Bickle I. Swallowed foreign body [radiograph]. 2014 Jul 14 [cited 2015 May 29]. In: Radiopaedia.org [Internet]. [place unknown]: Radiopaedia.org; c2005-2015. [about 1 screen]. Available from: https://radiopaedia.org/cases/swallowed-foreign-body-1
Blog post (no given name, so screen name used as an author):
21. Munkee. Nuclear Munkee. [blog on the Internet]. [place unknown]:[Munkee]; [date unknown] –. In-111 pentetreotide imaging; 2013 Mar 19 [cited 2015 May 29]; [about 3 screens]. Available from: https://nuclearmunkee.blogspot.ca/2013/03/in-111-pentetreotide-imaging.html
Poster presentation/session presented at a meeting or conference:
22. Chasman J, Kaplan RF. The effects of occupation on preserved cognitive functioning in dementia. Poster session presented at: Excellence in clinical practice. 4th Annual Conference of the American Academy of Clinical Neuropsychology; 2006 Jun 15-17; Philadelphia, PA..
All the figures should be in JPG/JPEG format in a word file. The figures should be with the width of 75 mm/155 mm with the resolution of 300 dpi. Figures should be numbered as they are cited in the main text. If the figure is a plate, each figure should be subdivided by using upper case letters of bold “Times New Roman” font size as required but similar in all. If a figure comprises more than one glossy photograph, these should be marked A, B, C...etc. Legends of all figures should be provided on a separate page.
Fig 1: ---(9 Font size, Times New Roman, Normal, Bold)
The table should be made as simple as possible. Only a few horizontal lines should be used without vertical lines in the table. All tables should be placed after references in the manuscript. Each table should be consecutively numbered in Arabic numerals with a self-descriptive heading and/or legend. Any abbreviation or symbol used in the table should be described in the legend. The same data should not be represented in tables and in graphs.
Table Format – It should be designed using table tools of MS Word and exactly same as below
Table 1: --- (9 Font size, Times New Roman, Normal, Bold)
|Groups||Change in body weight (unit)|
Tables and figures should be cited in the text in numerical order. Table 2 should not be first cited before Table 1.
Units and Symbols: The use of the International System of Units (SI) is recommended.
|Physical quantity||Base unit||SI Symbol|
|Amount of substance||mole||mol|
|Use lowercase for symbols or abbreviations,||Kilogram||kg|
|Symbols are not followed by a period, exception end of sentence||meter||m|
|Do not pluralize symbols||kilograms||kg|
|When the numbers are printed symbols are preferred||100 meters||100 m|
|Space between number and symbol||2mol
|Place a zero before a decimal||0.01|
|Decimal numbers are preferable to fractions||0.75|
|The space used to separate long number exception four-digit numbers||1 500 000
Other important notes
1. Use SI units and the appropriate symbols (mm for millimetre; µm for micron; s for sec; Myr for million years).
2. Use the negative index (m-1, l-1, h-1) except in cases such as 'per genera’.
3. Use symbol “×” instead of “x”.
4. Use Hyphen/dash “-” to link two words (e.g. as co-operation, 2-merous, etc.)
5. Use En dash (dash with the length of the letter ‘n’) “–” to show ranges of numbers, length, width, time, pages, etc. (e.g. 10–25, 2–5 cm, 4–6 months, etc.)
6. Use elevation for heights of land surfaces above sea level.
7. Names of genera and species should be in italic.
8. Use abbreviation ‘sp’ (singular)/‘spp’ (plural) for “species”; ‘subsp’ (singular)/‘subspp’ (plural) for “subspecies”; ‘sp. nov.’ for “new species”; ‘comb. nov.’ for “new combination”; ‘gen. nov.’ for “new genus”; ‘s.s.’ for “Sensu stricto” and ‘s.l.’ for “sensu lato”; ca. for circa = about; ‘dbh’ for diameter at breast height; ‘elev.’ For “elevation”.
9. The acronym of the herbarium must be provided for each collection where they have been housed. The reference for citing the collection: NEPAL, Bardia Dist, Babai-Deurrali, 351 m, N 28º 20.934' E 81º 42.226', 23.01.2001, K. K. Shreshtha et al. 666 (TUCH).
10. The equation should be written, using ‘Equation’ feature present in ‘Insert’ option of Microsoft World.
11. Any kind of Plagiarism is prohibited in the Journal. If found guilty (before or after publication), the paper will be "Retracted" and authors will be blacklisted.
12. The format of latest published paper in the Journal can be adopted for manuscript preparation.
The summarized and up-to-date information on a topic will be published under this category. The article should not be more than 4500 words. For other instructions will be similar to the general guidelines.
Any concise, new findings, important information and preliminary results can be published under this category. It should not be more than 100 words. For other instructions will be similar to the general guidelines.
New, interesting and rare cases can be reported. They should be unique, describing a great diagnostic or therapeutic challenge and providing a learning point for the readers. Cases with clinical significance or implications will be given priority. These communications could be of up to 2000 words and should have the following headings: Abstract (unstructured), Keywords, Introduction, case report, Discussion, Reference, Tables and Legends in that order.
The manuscript could be supported with up to 10 references. Case Reports could be authored by up to 6 authors.
Letter to the Editor:
These should be short and decisive observations. They should preferably be related to articles previously published in the Journal or views expressed in the journal. They should not be preliminary observations that need a later paper for validation. The letter could have up to 800 words and 5-10 references. It could be generally authored by not more than 6 authors.
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Publication Ethics and Malpractice Statement
Details are available here: https://www.hivjournal.com/ethics
Details are available here: https://www.hivjournal.com/publication-policy